Registered office change - company

Registered office is the official address of the company. It is the place which is used for all future communications to the company including notices sent by government departments. Though a company can have multiple addresses as office address or corporate address, but it is mandatory to hold one office as the registered address of the company.

Want to Register
" Registered office change - company"

verification image, type it in the box

Service Overview

Registered office is the official address of the company. It is the place which is used for all future communications to the company including notices sent by government departments. Though a company can have multiple addresses as office address or corporate address, but it is mandatory to hold one office as the registered address of the company. The registered address of the office determines the jurisdiction of Registrar of Companies (RoC), MCA

Cost of Digital Signature, Government Fees and Stamp Duty, if any, is payable by the client in addition to the Professional Fee being charged by indian MSME Helpline.

Brief Process

The shift in Registered Address of the company can be in following manner:

  • Within the same city
  • Within the same state and RoC
  • To other RoC in the same state-
  • From one state to another

 

  1. Within the same city: Any change is registered office address within the same area of city or town or village must be notified within 15 days of passing board resolution for change in office address, by filing Form INC-22, along with the following documents:
  • NOC (No Objection Certificate) from the owner if the office is situated in leased/rented land. 
  • Rent/Lease agreement, if the office is situated in leased/rented land. 
  • Proof of evidence of any utility bills having the office address that are not older than two months. 

 

  1. Within the same state and RoC: In case of change of registered office of a company, outside the local limits of any city, town or village, then the change of registered office must be approved by a special resolution passed by the Company in Extraordinary General Meeting (EGM). 

Form INC-22 and MGT-14 have to be filed with the RoC within 30 days of passing the Special Resolution, along with following documents:

  • Copy of the Special Resolution. 
  • NOC from the property owner, if the office is situated in leased/rented land. 
  • Rent/Lease agreement, if the office is situated in leased/rented land. 
  • Proof of evidence of any utility bills having the office address that are not older than two months

 

  1. To other RoC in the same state: If the registered office of a company is to be changed from one jurisdiction of a RoC to another jurisdiction, then the change of registered office must be approved by a special resolution passed by the Company in Extraordinary General Meeting (EGM), followed by approval by the Regional Director of RoC.

Form INC-23 and MGT-14 have to be filed with the RoC within 30 days of passing the Special Resolution, followed by Form INC-23 along with following documents:

  • Board resolution for changing the registered office.
  • The Special Resolution passed by the company confirming the change in the registered office.
  • A declaration by any two directors or the key managerial personnel of the company authorised by the Board stating that the company has not defaulted in paying its dues to its workmen and has obtained the creditors’ consent for shifting the office.
  • An acknowledged copy of intimation made to the Chief Secretary of the state regarding the proposed registered office change and mentioning that the employees’ interest will not be affected due to the change in registered office.

 

  1. From one state to another: The procedure is somewhat different for change of registered office to some other state. Further, the MOA of the company is to be altered because the state of the registered office changes. Following procedure has been laid under law:
  • Pass a Special resolution in EGM for shifting of office as well as for alteration of MOA and file the resolution MGT-14 with MCA within 30 days. 
  • Company shall publish an advertisement of shifting of office not more than 30 days before the date of application to Regional Director (RD). It must be published in at least 1 vernacular newspaper and in an English newspaper.   
  • Company shall also send notice to the creditors and debenture holders (if any) and to any other regulatory body as applicable to the company. 
  • File an application for shifting the registered office to RD along with the specified documents. 
  • The company has to file the confirmation received from the RD to both the RoC within 30 days from the date of the order. 
  • File form INC-22 to RoC for shifting of office within 30 days from the receipt of the confirmation from RD along with the required documents as follows:
  • A copy of the MOA with proposed alterations.
  • Copy of the minutes of the meeting of EGM authorising the alteration of the MOA. 
  • Copy of the Board resolution or execute Vakalatnama or Power of Attorney, as the case may be.
  • The list of all the debenture holders and creditors stating the amount due to each one of them relating to their claims, debts or liabilities.
  • A declaration signed by at least two directors and the Company Secretary, stating that the list of creditors given is complete and no other amount except the mentioned amount in the list is owed to them. 
  • A declaration stating that no employee will be retrenched as a result of a change in the registered office.

FAQ

It usually takes 2-4 working days to process the application form.

The registered address can be changed under three circumstances:

  1. Within the same city

  2. Within the same state and RoC

  3. To other RoC in the same state-

  4. From one state to another

Yes, two or more companies can use the same premises as its registered office.

Yes, two or more companies can use the same premises as its registered office.

No, while changing the registered office in another city it is not necessary to give an ad in the newspaper, provided RoC is not changed.

No, the companies that are relocating to another location in the same village, towns, or city limits do not need permission from their shareholders or any other authorities.

But it is necessary to notify the RoC of the changes that are made in Form INC 22, along with required documents.


Know Residential status of company

Know Residential status of company

Registered office address is used for determination of Residential Status of the Company.

Stamp Duty Payment

Stamp Duty Payment

Since, stamp duty paid for incorporation is state wise, Registered Office address helps in determination of payment of stamp duties

Know Your Jurisdiction

Know Your Jurisdiction

For the purpose of determination of Jurisdiction of Court for litigation related matters

Documents Required

  • Copy of board resolution/ special resolution as the case may be.
  • Proof of evidence of any utility bills having the office address that are not older than two months.
  • Rent/Lease agreement, if the office is situated in leased/rented land.
  • NOC (No Objection Certificate) from the owner if the office is situated in leased/rented land.
 Registered office change - company
Price

5000

Discounted Price

₹ 2000

Related Courses

15000

10000

5000

4000

5000

2500

15000

10000

Do You Have Questions ?

We'll help you to grow your career and growth.
Contact Us Today